Managing an electrical business means balancing the books just as much as getting on the tools. Most electricians spend 5-10 hours a week on admin work that could be spent fixing up people’s homes instead.
Imagine sending invoices instantly, collecting payments on site, and eliminating those 30-day payment delays. Fergus makes this possible.
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Electrician invoicing software is our digital tool that allows electrical contractors to create, deliver, and track invoices from any device.
These software tools are designed around the practical workflow of electrical jobs, accounting for job card outlining, materials sourced from electrical wholesalers, compliance certificates, and on-site payment methods.
Electrician software shouldn’t just ‘save time,’ it should transform how cash, materials, and compliance flow through a business.
Skip the 30-day wait for payment by getting paid on the day. The right software allows you to invoice immediately after a job is complete and collect payment via tap-to-pay on your phone or a QR code on the invoice. There should be no more chasing up payments when your software can send automated chase SMS reminders to stragglers.
Chasing up a payment for a job you did a month ago is labour-intensive and leaves you without payment for far too long. With features like Fergus Pay, you can process fees on-site, immediately after a job is finished.
Most electricians have to manage the same job four times, at four different stages. You have to log a job sheet, prepare a quote, create an invoice, and then input it all into your accounting software.
The ideal tool merges three of those steps into one. With the right software, you can use job cards to fill out an invoice for labour hours, materials, and supplier costs, and head to a worksite with the paperwork already completed. Quotes can also be integrated into invoicing and then synced with a preferred accounting software like Xero, MYOB, or QuickBooks.
Quoting software connected to job ticketing and invoicing not only saves you time but also integrates seamlessly into your workflow.
Chances are, you won’t know if a job was profitable until weeks after the invoice is paid and processed. Using the right software means profitability can be calculated before a customer is even invoiced. Quality invoicing tools can assess labour costs, supplier costs, and margin using the job card, allowing you to adjust pricing as needed before invoicing.
Don’t let your margin calculations fall by the wayside; instead, ensure your job costs align with your billing before the job is done.
Processing compliance certificates and test reports is an important part of completing a job. It can also be a headache to hunt down the correct forms and waste hours that could have been minutes. Choosing a software tool that digitally generates the correct form and attaches it directly to the invoice is a game-changer. Not only will it save you work, but the customer will also receive all the correct documents in a single package.
Avoid an audit call by keeping a clear and secure record of your clerical work in one place.
Electrician software is a digital toolkit that helps you manage jobs, customers, schedules, and payments in one place - no more juggling multiple apps or paper.
It gives you real-time visibility into every job, cuts admin time, minimises errors, and actually helps you see which jobs make you money - not just eat up your hours.
Countless re-typing documents is a thing of the past with the right software tool. Labour hours, materials, supplier invoices, and notes from the job card can be automatically transferred to the invoice effortlessly. Variations on quotes can be tracked automatically against the original, saving you from a mountain of admin on a Friday night.
Your books can keep themselves when you sync your accounting software with your invoicing. Contacts and payments can be consolidated across platforms with a two-way sync between your tool and Xero, MYOB, or QuickBooks. You can further streamline your business data with Zapier, which comes with 100+ other tools.
Never lose a material cost at billing time again. Part of running an electrical business involves working with electrical wholesalers and managing supplier invoices. You can match the job to specific wholesalers, ensuring both labour and materials are processed correctly. No one has to do a copious amount of manual data entry anymore; get it done in one step.
Cut the awkwardness out of invoice follow-ups and let scheduled automatic chase-ups handle the out-of-hour calls. Set-and-forget SMS and email reminders integrated into your software can follow up on overdue invoices for you. Invoicing schedules with specified dates for different fit-outs and maintenance contracts can help you itemise your invoice filings too.
Get your invoices aligned with your brand. With branded templates featuring your logo, colours, and details, you can match your invoice to your van. A range of professional invoice templates for specific job types can help you look the part and build trust with your customers. Get paid faster with a recognisable and reliable brand.
Fergus Go is the electrician app that puts your entire operation in your pocket.
Whether you’re just starting your electrical business or scaling a crew, Fergus keeps it simple. No job credits, sneaky caps, or “surprise” add-ons - just fair pricing for real electricians.
"By adopting this system we are now seen as professional and progressive in our town"
"We got onto Fergus and in just one quarter we smashed an extra 20-30% onto our sales through sheer organisational-efficiency."
"Such a great program, it has literally cut my office time from 1 day per week 1 day per month. Can't recommend it enough!"
"I love that everything is only a click away. Job costing and invoicing is extremely easy and can be done every day."
"The customer support is epic and I love using the software. It's been a game-changer for me."
Automate your admin tasks, eliminate data entry, and never miss charging out a cost with accounting and supplier integrations.
Fergus integrates with your accounting software to automatically sync contacts, invoices, and payments.
The ‘best’ invoicing software for electricians depends on your business size and workflow. Generic tools work for sole electrical contractors handling simple invoicing. Trade-built tools like Fergus work for anyone. Fergus can help manage your invoicing from the start of a job and easily balance material, labour and supplier costs.
Yes. Most electrician invoicing tools include a mobile app for sending invoices. Fergus lets you do more. You can generate invoices, send them to customers, and take card payments directly from your phone in under 60 seconds. Whether it’s a QR code or tap-to-pay, Fergus makes payment processing easy.
Yes, most electrician invoicing software tools can be synced with major accounting platforms. Fergus offers integration with Xero, MYOB, and QuickBooks and over 100 other tools via Zapier.
At Fergus, our electrician invoicing software handles supplier materials by automatically pulling invoices from 100+ region-specific electrical wholesalers. Our software also matches these suppliers to the correct job so that labour time and materials appear concurrently on the customer’s invoice, no retyping required!
Most trade-based invoicing software plans are priced by a small monthly subscription per user or via a flat-rate monthly subscription.
At Fergus, our pricing is designed to suit your business size and capacity. Our plans include both month-to-month and per-user options, with no lock-in contracts, setup fees, or caps. We also offer a 14-day free trial with no credit card necessary, so you can decide if Fergus is the right invoicing software for your electrical business.
Yes, you can use generic invoicing software as an electrician, but it will only support invoicing, not workflow integration. With generic tools, there are no job cards, no supplier invoice imports, no compliance certificate attachments, and limited mobile capability. These limitations can work for sole contractors with simple job flow processes, but once you’re managing multiple jobs, staff members, and any supplier invoices, you’ll fall behind quickly. Trade-built tools, like Fergus, save time and are designed for your work style.
There are 7 key features to look for in an electrician invoicing software that are non-negotiable:
It’s rare that an invoicing tool ticks all these boxes, but Fergus is amongst the few that do.
Yes. All the best invoicing tools support on-site payment methods. Whether that’s tap-to-pay on your phone with no card reader needed, a QR code, an emailed invoice, or an online card payment link, you should be able to process payments on the spot through your chosen software.
With Fergus Pay, you can handle each of these processes seamlessly. Fergus also updates payment status across the system and reconciles it with your accounting software without manual input.
Look for free trials, real human onboarding (not just a help centre), and a mobile app simple enough that new staff can pick it up in a morning. Fergus's onboarding team are ex-tradies, they get the work.
As with any new technology, there will be a learning curve to understanding how invoicing software works. However, with trade-designed tools, invoicing becomes a part of the workflow, making it easier to pick up.
Thousands of electrical contractors have slashed their admin, are getting paid faster, and are finally enjoying their weekends again. All with Fergus.
